NAME AND BOUNDARIES
The name of the organization shall be Milwaukee (WI) Chapter of The Links, Incorporated.
The boundaries of the Milwaukee (WI) Chapter of The Links shall be the City of Milwaukee and an area extending fifty miles in all directions from the Milwaukee city limits. The service area is:______________. Each chapter was chartered to serve a specific locality.
The purposes of the organization are: to promote and engage in educational, civic and intercultural activities in order to enrich the lives of members and the larger community; and to work together toward achieving common goals. These bylaws shall outline specific rules not otherwise covered by the National Constitution and Bylaws of The Links, Incorporated that pertain to this chapter.
Membership of Milwaukee (WI) Chapter of The Links, Incorporated shall consist of women who have identifiable abilities and interests in civic, inter cultural and educational activities who are residents of the specific locality which the Chapter is established to serve.
Members and officers of the Chapter shall reside within the boundaries as defined in the Chapter Charter and the Chapter Bylaws.
Membership shall consist of not less than twenty (20) nor more than fifty‑five (55), including transferees. Total membership shall not include Alumna.
Membership shall be classified as: A. Active; B. Member on Leave of Absence; C. Alumna; D. Platinum; E. Affiliate; F. Provisory; G. Honorary.
1. An active member in good standing is a member who:
(a) Has met all obligations of her Chapter, Area, and the National Assembly;
(b) Is not under disciplinary action;
(c) Has met the minimum attendance requirements of 6 of 9 meetings and the National attendance requirement for Assemblies and Area Conferences;
(d) Has met the minimum forty-eight (48) hour service requirement of The Links, Incorporated;
(e) Has participated in Milwaukee Chapter activities and programs designed to implement the National programs of The Links, Incorporated.
B. LEAVE OF ABSENCE
1. A member on leave of absence is an active member in good standing who, for reasons acceptable to the Milwaukee Chapter, is granted a leave of absence for one (1) year. At the discretion of the Milwaukee Chapter, this leave may be extended for an additional year or longer in extreme circumstances. The Chapter shall not grant leaves-of-absence in excess of ten percent (10%) of its membership during any year.
2. A member in good standing on active military duty who is deployed to a combat or high risk zone shall be granted a special military leave upon submitting a copy of her orders to the Chapter. While deployed to the zone, she shall be exempt from her minimum forty-eight (48) hour service requirement. Upon completion of said deployment, she shall not be responsible for her minimum forty-eight (48) hour service requirement for the remainder of the existing Links fiscal year in which she returns. During deployment, she shall not be responsible for National or Chapter dues and assessments until the next fiscal year.
1. An alumna member is a member who:
(a) Has thirty (30) years of service; or
(b) Is age seventy (70) with ten (10) years of service;
(c) Has requested and been granted alumna status by the National Headquarters;
(d) Is not responsible for any dues or assessments; and
(e) Has all the rights and privileges of The Links, Incorporated except voting, holding chairmanships of committees, and holding office.
2. An alumna member will be an alumna of The Links, Incorporated, and may participate in Chapter, Area and National activities provided she pays any fees that may be required.
3. Members who will meet the above requirements by the beginning of the next fiscal year (May 1) and who notify the Chapter no later than the preceding March meeting, shall be eligible for alumna status.
(a) An alumna member shall assume financial responsibility for any Chapter, Area or National meetings which she attends, including the cost of meals, and registration, except when she is invited as a guest. To attend Chapter meetings, she shall inform the Chapter President of her intent.
(b) An alumna member shall give notice to the Chapter president when she plans to participate in any activity requiring a fee or assessment.
(c) All financial responsibilities and required fees assumed by the alumna member must be paid through a Chapter.
4. It is not mandatory that a member retire from Active membership at age seventy (70) and ten (10) years of service, or at any age after thirty (30) years of service. However, within a five-year period, alumna status can be reversed with no associated fees upon the request of the member to return to active membership providing the Chapter has not reached its maximum number of members. The request shall be made through a Chapter to the National Headquarters of The Links, Incorporated.
A Platinum member is an active or alumna member who has reached eighty (80) years of age or older and who has given at least thirty (30) years of service, or who has given at least (50) years of active service. Platinum status is the highest honor accorded a member on recommendation of the Chapter and approval by the National Executive Council. An Active Platinum member shall be exempt from the minimum forty-eight (48) hour service requirement.
A Platinum member shall not be responsible for National dues and assessments.
1. Affiliate status is a temporary status accorded a member.
2. An affiliate member is an active member in good standing who:
(a) Moves to a locality where there is no Chapter of The Links, Incorporated;
(b) Moves to a locality where the existing Chapter(s) has (have) reached the maximum number of members;
(c) Demonstrates that she must travel, at minimum eighty percent (80%) and cannot get to Chapter meetings due to business and/or civic responsibilities; and
(d) Requests a transfer from her Chapter to affiliate status after no longer than six (6) months.
3. An affiliate member shall:
(a) Meet the service requirement of The Links, Incorporated, i.e., forty-eight (48) hours per year, including presenting official documentation for having met the service requirement;
(b) Be responsible for paying all National dues and assessments; and
(c) Meet the one (1)-in-five (5) attendance requirement for Area Conferences or National Assemblies.
4. An affiliate member is entitled to all National and Area communications and privileges.
A provisory member is an active member who is medically unable to participate in any activity outside of her home. Upon request, and with a notarized certificate from her doctor, she may be granted provisory membership status by the Chapter. A provisory member shall be responsible for National dues and assessments only. If and when the member becomes well enough to participate in activities outside of her home, she shall reactivate her classification to active member status.
An honorary member is a member elected in recognition of noteworthy achievement at the National level. She shall have all privileges of membership except voting, chairing committees and holding office. No former Link shall be elected to honorary membership.
It is mandatory that a transferee be permitted to transfer to the Chapter upon request if the transferee was an active member of another Chapter before moving to the new locality and if the Chapter has not reached its maximum number of fifty-five (55) members.
Members must be notified in writing at least thirty (30) days in advance that voting on new members will occur. A two-thirds (2/3) majority vote of the active members who are present and voting shall constitute election to membership except that the daughter of a member of The Links, Incorporated shall be elected to membership by a simple majority vote. Absentee voting is prohibited and abstentions shall not be counted in tabulating the vote. New members, including a daughter of a member of The Links, Incorporated, shall be inducted between May 1 and June 30.
Any member who is found culpable by the Chapter of conduct that will injure the good name of the Chapter, disturb its well-being, or hamper it in its work, shall be subject to disciplinary action. The Membership Committee, after a thorough investigation of the facts, shall recommend to the body the form of discipline that shall be imposed. Disciplinary action may include a mandatory apology, censure, suspension or expulsion depending on the seriousness of the offense. In cases of recommended suspension or expulsion, the procedures as outlined in the Bylaws and Manual of Procedures of The Links, Incorporated shall be followed.
Milwaukee (WI) Chapter of The Links, Incorporated shall have the following officers:
2. Vice President
3. Recording Secretary
5. Financial Secretary
6. Corresponding Secretary
1. Program Coordinator
Qualifications & Duties
(a) Shall have been active and in good standing in Milwaukee (WI) Chapter of The Links, Incorporated for at least three (3) years, during which time she has held at least one elected office and served as chair of a standing committee or a major project; has demonstrated administrative and leadership abilities.
(b) Candidates for President shall have attended at least one Area Conference or one (1) National Assembly.
(a) Shall carry out the directives of the National Assembly and the Area Conference as they pertain to her Chapter;
(b) Shall administer the local program;
(c) Shall preside over all meetings (retaining the privilege of inviting the Vice President to preside);
(d) Shall conduct meetings in accordance with the Bylaws and Robert’s Rules of Order;
(e) Shall appoint the Program Coordinator, the Parliamentarian, and the chairs of standing committees, except as otherwise specified in the Bylaws;
(f) Shall consult with the Program Coordinator when appointing national program facet area chairs;
(g) Shall confer with other committee chairs when naming the members of their respective committees;
(h) Shall be a member ex-officio of all committees except Nominating Committee;
(i) Shall appoint special committees as needed;
(j) Shall co-sign all checks and written agreements;
(k) Shall ensure the audit of the Treasurer’s books not later than the 15th day of May.
(1) By an appointed audit committee at the end of the first year of the Treasurer’s term;
(2) By a professional auditor, selected in consultation with the Executive Committee at the end of the second year of the Treasurer’s term;
(l) Shall serve as the official spokesperson of the Chapter;
(m) Shall serve as delegate at National Assembly, Area Conference, and as representative to other designated meetings;
(n) Shall be bonded at the expense of the Chapter;
(o) Shall perform other duties as directed by the Chapter, or as may be incidental to this office.
B. VICE PRESIDENT
1. Qualifications: Shall have qualifications identical to those required for President.
(a) Shall accept responsibilities of the President in the President’s absence;
(b) Shall assume the office of President in the event the President is unable to complete her term;
(c) Shall assist the President as needed;
(d) Shall serve as chair of the Membership Committee;
(e) Shall be bonded at the expense of the Chapter;
(f) Shall follow necessary procedure regarding a member’s status in the Chapter as stipulated in the bylaws;
(g) Shall perform other duties as directed by the Chapter, or as may be incidental to this office.
C. RECORDING SECRETARY
1. Qualifications: Shall be an active member in good standing; shall have good writing skills and organizational ability.
(a) Shall keep an accurate record of all business meetings i.e., actions taken, decisions reached);
(b) Shall prepare and distribute copies of the minutes;
(c) Shall maintain an accurate record of attendance;
(d) Shall take possession of all documents belonging to the Chapter as needed;
(e) Shall sign official documents as needed;
(f) Shall convene the meetings in the absence of the President and Vice President;
(g) Shall perform other duties as directed by the Chapter, or as may be incidental to this office.
1. Qualifications: Shall be an active member in good standing; has ability to maintain accurate financial records.
(a) Shall record and bank all moneys received from the Financial Secretary;
(b) Shall pay in a timely manner all authorized Chapter expenses, dues, and assessments by check and require receipt or verification;
(c) Shall inform members of dues and assessments giving prompt notice of same to absent members;
(d) Shall collect all member debts and clear all accounts by May 1st of each year;
(e) Shall make a complete financial report in writing of the audited books at the June meeting;
(f) Shall serve as chair of the Finance and Budget Committee;
(g) Shall serve as ex-officio member of the Audit Committee;
(h) Shall submit written monthly reports to the Chapter;
(i) Shall file the Tax Form 990 yearly by September 15th with National Headquarters and/or the appropriate regional office of the Internal Revenue Service;
(j) Shall be bonded at the expense of the Chapter;
(k) Shall perform other duties as directed by the Chapter, or as may be incidental to this office.
E. FINANCIAL SECRETARY
1. Qualifications: Shall be an active member in good standing; has demonstrated ability to keep accurate records.
(a) Shall collect and record all moneys due to Milwaukee (WI) Chapter of The Links, Incorporated;
(b) Shall transfer all moneys collected from members of Milwaukee (WI) Chapter of The Links, Incorporated to the Treasurer;
(c) Shall determine if any members are delinquent in dues or assessments;
(1) Give written notice to the delinquent member informing her that if the delinquency is not remedied within thirty (30) days the Membership Committee will be notified;
(2) Notify the Membership Committee when delinquencies are not remedied within thirty (30) days;
(d) Shall serve as a member of the Finance Committee;
(e) Shall be bonded at the expense of the Chapter;
(f) Shall perform other duties as directed by the Chapter, or as may be incidental to this office.
F. CORRESPONDING SECRETARY
1. Qualifications: Shall be an active member in good standing;
(a) Shall keep an updated list of all members;
(b) Shall notify members of regular meetings, Executive Committee meetings, and special meetings when requested;
(c) Shall collect monthly correspondence;
(d) Shall organize correspondence and present summary of correspondence orally or in writing at meetings;
(e) Shall send official correspondence at the direction and on behalf of the Chapter;
(f) Shall keep attendance records of all meetings including Executive Committee meetings;
(g) Shall notify the membership committee chair of members not meeting attendance requirement;
(h) Shall perform other duties as directed by the Chapter, or as may be incidental to this office.
G. PROGRAM COORDINATOR
1. Qualifications: Shall be an active member in good standing; shall have organizational skills.
(a) Shall serve as chair of the Program Committee to ensure coordination and implementation of local and national programs;
(b) Shall facilitate the umbrella concept wherever possible;
(c) Shall, with the facet chairs, plan, review and assess the local program as it relates to national purposes and Chapter goals;
(d) Shall plan and distribute the program booklet;
(e) Shall submit a summary of Chapter programs to the membership at the end of the program year.
(a) Shall be an active member in good standing;
(b) Shall have thorough knowledge of parliamentary procedure.
(a) Shall assist the President and members in the orderly conduct of business as requested;
(b) Shall orient new officers to their duties and the rules governing Chapter procedures;
(c) Shall chair the Bylaws Committee;
(d) Shall maintain a position of impartiality in giving parliamentary opinions during meetings;
(e) Shall have current copies of The Links, Incorporated’s Constitution and Bylaws, The Links, Incorporated Manual of Procedure, the Chapter Bylaws and the latest edition of Robert’s Rules of Order Newly Revised at all Chapter meetings;
(f) Shall perform other duties as directed by the Chapter, or as may be incidental to this office.
Election of officers shall be held in April. Members shall be notified of the election at least thirty (30) days in advance. Officers shall be installed in May. Officers shall be elected by a simple majority of those present and voting. A term of office shall be two (2) years or until an officer’s successor is elected. An officer shall not succeed herself by more than a single two (2) year term.
All outgoing officers shall turn over to their successors all moneys, papers, records and all other property of Milwaukee Chapter within thirty (30) days.
In the event an officer does not serve her maximum term, her successor shall be eligible for election to the maximum term of office. Unexpired terms of all officers, except the President, shall be filled by a special election by the full membership. The unexpired term of the President shall be filled by the Vice President.
When new officers are elected, new appointments of standing committee chairs shall be made.
Vacancies: A vacancy in the office of President shall be filled by the Vice President for the remainder of the unexpired term. A vacancy in any other office shall be filled by the President and/or Executive Committee for the remainder of the unexpired term.
Removal from Office: Officer may be removed for failure to perform her duties or for misconduct by a two-thirds vote of the Chapter membership.
The elected officers of Milwaukee (WI) Chapter of The Links, Incorporated together with the chairs of the standing committees and the immediate Past President shall constitute the Executive Committee. The immediate Past President shall be a voting member of the Executive Committee. Facet Area Chairs shall be represented on the Executive Committee by the Program Coordinator. The President retains the authority to invite other committee representatives to attend Executive Committee meetings.
The President shall meet with the Executive Committee prior to the first meeting of each program year to discuss Chapter goals and plans.
The Executive Committee shall have complete authority to conduct any and all Chapter business between regular meetings of the membership. All business transacted shall be reported by the President to the general membership at its next regular meeting. The Executive Committee shall meet prior to each regularly scheduled Chapter meeting.
An Emergency Meeting of the Executive Committee may be called by the President or upon the request of any three (3) Executive Committee members.
Five (5) members shall constitute a quorum of the Executive Committee at least three (3) of whom shall be elected officers.
Each committee shall consist of a chair, appointed by the President, a minimum of five (5) and a maximum of seven (7) members, unless otherwise specified.
Milwaukee (WI) Chapter of The Links, Incorporated shall have the following committees:
A. STANDING COMMITTEES
1. Program Facets – Subcommittees of the Program Committee shall be:
(a) The Arts
(b) International Trends and Services
(c) National Trends and Services
(d) Services to Youth
(e) Health and Human Services
2. Finance and Budget
4. Archives and History
6. Special Projects
7. Public Relations and Publicity
B. NON-STANDING COMMITTEES
The President shall appoint ad hoc committees as needed.
Only committee proposals and actions which have been presented to the Executive Committee shall be presented to the membership.
Duties of Standing Committees:
A. PROGRAM COMMITTEE:
1. Shall consist of the Program Coordinator together with the five facet area chairs and other appointed members;
2. Shall suggest ways in which the National goals can be implemented;
3. Shall present a program plan for the approval of the membership at the first meeting of the program year;
4. Shall design the program of Milwaukee (WI) Chapter of The Links, Incorporated;
5. Shall evaluate the program and submit a written report to the membership by the end of the program year;
6. Shall submit facet area program reports to Area and National Program Directors as required;
7. Shall consult with the Finance and Budget Committee in order to keep all program cost within the allotted Chapter budget.
B. THE FINANCE AND BUDGET COMMITTEE:
1. Shall consist of the Treasurer, the Financial Secretary, the President and at least two (2) other members appointed by the President;
2. Shall be chaired by the Treasurer;
3. Shall submit a proposed budget annually based on committee requests and operating expenses of the Chapter;
4. Shall assist the Treasurer in completing a financial report based on the annual audit.
C. THE MEMBERSHIP COMMITTEE:
1. Shall keep members informed of their membership status and responsibilities as outlined in the bylaws;
2. Shall review membership responsibilities as outlined in the Bylaws and otherwise agreed upon by the Failure to comply shall be referred to the Executive Committee with recommendations for Chapter action;
3. Shall study the membership needs of the Chapter and make recommendations;
4. Shall receive from active members nominations of candidates for membership; the nomination shall be made by an active member in writing listing two Chapter member co-sponsors;
5. Shall receive from the Chapter President letters of application from daughters of the members of The Links, Incorporated;
6. Shall notify members in writing at least thirty (30) days in advance that voting on new members will occur; shall provide profiles of proposed members at least thirty (30) days before the voting is set to occur;
7. Shall conduct the election by ballot;
8. Shall send written invitation to candidates approved for membership following verification of their interest in membership;
9. Shall be responsible for new member orientation and new member induction ceremony.
D. ARCHIVES COMMITTEE:
1. Shall collect, assemble, organize and preserve in Chapter files, scrapbooks and other memorabilia of Milwaukee (WI) Chapter of The Links, Incorporated;
2. Shall maintain and make available to the Chapter, to National and to the Central Area and other relevant bodies and organizations the historical and statistical information.
1. Shall establish guidelines annually and recommend to the body which categories in the areas of civic, educational and inter cultural programming shall be considered for financial donations;
2. Shall receive and evaluate requests for financial contributions and recommend the allocation of monies designated by the Chapter for the support of community groups whose programs and services are consistent with the goals and objectives of Milwaukee (WI) Chapter of the Links, Incorporated.
F. SPECIAL PROJECTS STEERING COMMITTEE:
1. Shall consist of a chair and co-chair appointed by the President, together with as many chairpersons as required for the various subcommittees. Subcommittee chairs shall be recruited by the chair and co-chair of the Steering Committee;
2. Shall plan, organize and conduct special community events for the purpose of promoting public awareness and financial support of the programs and services of Milwaukee (WI) Chapter of The Links, Incorporated.
G. PUBLIC RELATIONS & PUBLICITY COMMITTEE:
1. Shall make public the purposes and activities of Milwaukee (WI) Chapter of The Links, Incorporated.
H. THE AMENITIES COMMITTEE:
1. Shall develop, recommend and implement a policy for extending amenities on behalf of the Chapter.
Duties of Non-Standing Committees:
A. THE NOMINATING COMMITTEE
1. Shall consist of five (5) members, elected individually, by the membership. The member receiving the highest number of votes shall serve as chair. In the event of a tie, the committee shall elect its own chair;
2. Shall conduct elections of officers;
3. Shall submit a slate of officers and notify the membership at least thirty (30) days in advance of the date that the election will occur;
4. Shall tabulate the votes and report the outcome to the membership;
5. Shall be automatically discharged when its report is formally presented to the membership.
B. THE BYLAWS COMMITTEE
1. Shall be chaired by the Parliamentarian and consist of a minimum of four (4) and a maximum of six (6) other members of the Chapter;
2. Shall receive and make recommendations to the Chapter for amendments to the bylaws;
3. Shall ensure that the Chapter Bylaws conform to the National Constitution and Bylaws; that Chapter decisions and actions comply with the Chapter Bylaws;
4. Shall receive, study and submit for Chapter deliberation all proposed amendments to National, Area and Chapter Bylaws; shall report findings and recommendations to appropriate bodies as required;
5. Shall prepare and submit to the membership all approved amendments to National, Area and Chapter Bylaws; shall notify the Chapter membership at least thirty (30) days in advance by written text of an intent to amend the Chapter Bylaws;
6. Shall prepare and distribute to the membership a complete, revised edition of the Chapter Bylaws as required.
Conference calling shall be allowed for facets and other committees as a means of conducting meetings. The conference calls should be documented in the following manner: The calls can be recorded or minutes of the calls, including beginning and ending times, a list of the members present and an agenda, must be taken if the calls cannot be recorded and submitted to the Program Coordinator. All voting during a teleconference meeting shall be by roll call.
Milwaukee (WI) Chapter of The Links, Incorporated shall hold at least eight (8) meetings per year from September through May at a time and place agreeable to a majority of the Chapter members. One (1) less than half of the active members shall constitute a quorum for the transaction of Chapter business, except as otherwise specified.
Special Meetings of Milwaukee (WI) Chapter of The Links, Incorporated may be called as needed. The meeting may be called by:
(a) The President in consultation with the Executive Committee;
(b) A quorum of the Executive Committee; or
(c) Five or more Chapter members who are active and in good standing.
Dues shall be approved annually by the Chapter. Dues may be paid in installments as designated by the Finance and Budget Committee. The final installment on all dues must be paid by March 1. Failure to meet this deadline will result in the levying of a $25.00 fine. Fine must accompany the payment of dues or payment will not be accepted. Payment must include all fees and assessments.
All Chapter assessments for social and other Chapter activities shall be paid by each member of Milwaukee (WI) Chapter of The Links, Incorporated.
The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern this Chapter in all cases to which they are applicable and in which they are not inconsistent with these bylaws, the Bylaws of The Links, Incorporated, the Manual of Procedures of The Links, Incorporated and any special rules or order the Chapter may adopt.
APPROVAL AND AMENDMENT
These Bylaws may be amended at any regular Chapter meeting by a two-thirds (2/3) majority vote of the active members present and voting, provided that (i) the amendment(s) is presented in writing to the Bylaws Committee, and (ii) a written notice of the text of the amendment is given at least thirty (30) days prior to the Chapter meeting at which it/they will be considered.
These Bylaws may be revised only upon authorization of the members of the Chapter. Drafting an authorized revision shall be the duty of the Bylaws Committee. The proposed revision shall be presented to the members of the Chapter at least twenty-eight (28) days prior to the meeting at which it will be considered.
To be in compliance with the National Bylaws, any amendments to the National Bylaws of The Links, Incorporated shall be cause for related changes in the Chapter Bylaws without adhering to the process outlined in these Bylaws.
CHAPTER: MILWAUKEE (WI) CHAPTER OF THE LINKS, INCORPORATED
DATE: FEBRUARY 20, 2016
The Bylaws Committee